Free HVAC Invoice Template
A professional HVAC invoice template with line items, equipment details, warranty terms, and payment information. Download as PDF — no email required.
Your HVAC Company
123 Main Street, Phoenix, AZ 85001
(555) 123-4567 | License: ROC #123456
#INV-1247
February 23, 2026
Due on Receipt
Bill To
John Smith
456 Oak Drive, Phoenix, AZ 85004
| Description | Qty | Price |
|---|---|---|
| Diagnostic / Service Call Fee | 1 | $89.00 |
| Dual Run Capacitor 45/5 MFD (Trane compatible) | 1 | $145.00 |
| Contactor Replacement — 2 Pole 40A | 1 | $185.00 |
| System Performance Test | 1 | Included |
| Total Due | $419.00 | |
Equipment Serviced
Trane XR15 — Model: 4TTR5036E1000AA, Serial: W123456789, Installed: 2018
Warranty
90-day labor warranty on all repairs. Parts covered under manufacturer warranty.
What Every HVAC Invoice Should Include
Company details — name, address, phone, license number, and insurance info.
Customer information — name, service address, and contact info.
Invoice details — unique number, date, and payment terms.
Itemized work — each service and part with individual pricing.
Equipment serviced — make, model, serial number, and install date.
Warranty terms — labor warranty period and parts warranty coverage.
Payment methods — accepted payment types and payment link.
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